Privacy Policy

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Important Information and Who We Are

This Privacy Policy aims to inform you about how Boxed-off Health & Safety collects and processes your personal data through your use of our website and services. This notice also outlines how we utilize information obtained when you engage with us as a client, supplier, or other contact, and when we receive data from third parties with your consent. Please read this notice alongside any other privacy or fair processing notices we may provide on specific occasions to understand fully how and why we use your data. This Privacy Policy complements those notices and does not override them.

Controller

Boxed-off Health & Safety, referred to as "Company," " we," "us," or "our" in this notice, acts as the controller and is responsible for your personal data.

Contact Details

For any questions about this Privacy Policy or to exercise your legal rights, including requests related to your personal data, please contact our data privacy manager using the details provided below:

• Full name of legal entity: Boxed-off Health & Safety Ltd
• Email address: iain@boxed-offhs.co.uk

You have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, although we encourage you to contact us first to address your concerns.

Changes to the Privacy Policy and Your Duty to Inform Us of Changes

It's important to keep your personal data accurate and up to date. Please inform us promptly if your information changes during our relationship.

Third-Party Links

Our website may contain links to third-party websites, plugins, and applications. Clicking on these links may allow third parties to collect or share data about you. We do not control these third-party sites and are not responsible for their privacy practices. When you leave our site, we recommend reviewing the privacy notice of each website you visit.

The Data We Collect About You

We collect various types of personal data about you, which may include:

• Identity Data (e.g., name, title)
• Contact Data (e.g., email address, business address)
• Technical Data (e.g., IP address, browser type)
• Usage Data (e.g., website interactions)
• Marketing and Communications Data
• Special Categories of Personal Data (only if provided by you)

We may also collect Aggregated Data, which does not directly identify you.

How We Collect Your Personal Data

We collect personal data through:

• Direct interactions with you
• Automated technologies or interactions
• Third parties or publicly available sources

How We Use Your Personal Data

We use your personal data for various purposes, including:

• Providing services and managing our relationship with you
• Administering and protecting our business and website
• Delivering relevant content and advertisements
• Making suggestions and recommendations to you
• Complying with legal or regulatory obligations

Disclosures of Your Personal Data

We may share your personal data with:

• Service providers acting as processors
• Professional advisers
• HM Revenue & Customs, regulators, and other authorities
• Third-party service providers
• Third parties in the event of business changes

We ensure that third parties treat your personal data securely and only process it for specified purposes.

Data Security

We implement security measures to prevent unauthorized access, use, or disclosure of your personal data. We limit access to your data and have procedures in place for data breaches.

Data Retention

We retain your personal data for as long as necessary to fulfill the purposes for which it was collected. We adhere to legal, accounting, and reporting requirements when determining retention periods.

Your Legal Rights

Under data protection laws, you have rights regarding your personal data, including:

• Accessing your data
• Correcting inaccurate data
• Deleting or removing your data
• Objecting to processing
• Restricting processing
• Transferring your data
• Withdrawing consent

Please contact us if you wish to exercise any of these rights.

Glossary

• Legitimate Interest: Our business interest in managing and conducting our business to provide you with the best service, while considering any potential impact on you.
• Performance of Contract: Processing data necessary for fulfilling a contract with you.
• Comply with Legal or Regulatory Obligation: Processing data required to adhere to legal obligations.

We are committed to protecting your privacy and handling your personal data responsibly. If you have any questions or concerns about our Privacy Policy or data practices, please don't hesitate to contact us.